Employment

Operations Manager

Longwood Symphony Orchestra, the orchestra of Boston’s healthcare community, seeks a motivated, responsible, and detail-oriented Operations Manager. Reporting to the Executive Director and collaborating closely with the Music Director, the Operations Manager will assist in a variety of organizational activities to meet our mission to heal the community through music. This part-time position will require an average of 12-15 hours per week; the weekly time commitment will vary throughout the season. This position provides a well-rounded, hands-on experience in all areas of a performing arts nonprofit. Experience in orchestral music is a plus, and training on specific systems and standards will be provided. Duties include but are not limited to: 

Concert Production

  • Coordinate and attend all rehearsals (typically one evening per week, 2.5 hours, September-May plus one summer concert, additional two 3-hour rehearsals and a dress rehearsal the week of each of the four regular concerts); set up and put away chairs, stands, and other equipment, provide printed music, and take attendance

  • Communicate with rehearsal and concert venues for production needs such as equipment, instrument rentals, stage plots, dressing/green rooms, etc.

Personnel Management

  • In consultation with the Music Director, manage the concert sign-up process and roster for members and substitutes, and contract paid musicians as needed

  • Communicate announcements, venue directions, program order/timings, and other logistics to musicians in advance of each rehearsal/concert

  • Track attendance on the administration website and communicate with absent or late players

  • Organize annual auditions, including determining vacancies in the orchestra, promoting auditions in the Greater Boston musical community, communicating with and scheduling candidates, assembling an audition committee per Membership Policy, securing appropriate venues, and tracking committee notes and decisions

  • Assist the Membership Committee with annual substitute promotions to membership

  • Carry out and enforce official Membership Policies

Chamber Music

  • Organize musicians for chamber music performances, both paid and volunteer opportunities

  • Communicate with chamber music clients to gather details about each performance

  • Manage distribution of chamber music binders and various sheet music to musicians

Box Office

  • Assist at box office on concert days, sell tickets and manage Will Call distribution

  • Assist with day-of registration for annual Gala

 

Qualifications

  • Proficiency with Microsoft Office Suite (including Word and Excel) and Google Suite

  • Excellent written and verbal communication skills

  • Detail-oriented and strong organizational skills

  • Proactive approach and ability to work independently

  • Knowledge and interest in the classical music, background in music preferred

  • Experience in a nonprofit, arts, or administrative role and/or a Bachelor’s Degree

  • Willingness to learn: training in ArtsPeople (ticketing system and donor database) and Auctria (auction software) will be provided


Requirements

  • Lift and move up to 20 pounds

  • Flexible, work-from-home hours outside of rehearsals, concerts, and events; in-person at office in Newton as needed for clerical work and staff meetings

  • Attendance at all weekly rehearsals, dress rehearsals, concerts (typically 4-5 per season), annual gala, and other special events (typically 1-3 per season)

  • Access to high-speed internet at home unless working primarily at Newton office

  

How To Apply

Email your cover letter and resume to bridget@longwoodsymphony.org. Address your cover letter to Bridget Brazeau, Executive Director. Use “Last Name, First Name – Operations Manager” as the email subject line and “LastName_FirstName_Ops_Resume.pdf” for resume file and similar format for cover letter.

Please note that information for up to 2 references will be requested during the hiring process.

Longwood Symphony Orchestra is an equal opportunity employer and encourages applications from individuals regardless of race, color, ethnic origin, religion, ability and/or sexual orientation. All employment is decided based on qualifications, merit, and business need. We are seeking a cultural addition to our team who helps us celebrate all dimensions of diversity. If you’re excited about this role, we encourage you to apply even if you don’t meet all the qualifications.

 

Application Deadline

Applications are reviewed on a rolling basis. We thank all applicants for their interest. Only those selected for interviews will be contacted. Anticipated start date is December 1, 2023.

 

Salary

$16,000 - the Operations Manager will be a W2 employee of Longwood Symphony Orchestra and will be compensated $16,000 annually for 12-15 hours per week. 

If you are interested in an internship or volunteering, please visit our Volunteer page.