LONGWOOD SYMPHONY ORCHESTRA (www.longwoodsymphony.org), the award-winning 100-musician orchestra of Boston’s medical community, has been dedicated to musical excellence supporting health-related nonprofit organizations through public performances since its founding in 1982. The orchestra has received broad recognition for mission combining music and community engagement including the Massachusetts Cultural Council Commonwealth Award for its longstanding contributions to medicine and music and the League of American Orchestras’ national MetLife Excellence in Community Engagement Award.
The orchestra’s flagship public performance program is its Healing Art of Music™ initiative, which celebrates its 27th Anniversary in 2018/19 and presents four subscription concerts annually in New England Conservatory’s Jordan Hall, as well as a summer performance in Boston’s open-air Hatch Shell on the Esplanade. Music Director Ronald Feldman joined the LSO as its artistic leader in 2012 and conducts each performance. Each concert benefits a medically-related nonprofit organization, and since its inception, the program has raised more than $2.5 million for its community partners while presenting works from across the symphonic spectrum and featuring renowned soloists from Boston and beyond. The orchestra has also toured internationally, including a 2008 tour to the United Kingdom to present musical and medical programs. Additionally, the orchestra’s distinctive LSO On Call chamber music program takes small ensembles into hospices, hospitals and rehabilitation centers for intimate free performances.
The orchestra is led by a volunteer Board of Directors and has an annual budget of approximately $300,000. The Executive Director works in partnership with the Board and Music Director Ronald Feldman; they are supported by a part-time administrator and contracted personnel managers and music librarians. The Executive Director is a key organizational leader, central public advocate and fundraiser for the orchestra and its mission, with a special personal ability to lead and inspire volunteers.
The Executive Director will be responsible for leading the executive business management of the Longwood Symphony Orchestra and representing the LSO and its mission in the community. The Executive Director is responsible for the LSO’s annual operating budget as well as leading fundraising and development efforts, marketing and public relations, concert production, administration, volunteer management, and human resources. In particular, s/he will take an active and energetic role in seeking and initiating new public and private development opportunities for the orchestra and advocating for the orchestra and its musical/medical mission in a competitive Boston artistic market with funders, media, stakeholders, and the performing arts community. The Executive Director will forge a productive working relationship with the part-time Music Director, who also reports to the Board and who manages artistic programming and related musical matters. The Executive Director reports to the Chairman of the Board of Directors, and through him/her, to the Board, which meets quarterly from October to May.
WHAT YOU’LL DO
Advance the long-term success of the mission of the organization through collaboration with the Board
● Work in partnership with the Chairman, Board committees, and the Music Director to advance the long-term future of the organization through committee work and strategic plan management
● Prepare board meeting materials including financial reports and strategic initiative updates
● Collaborate with the Chairman to lead engaging quarterly board meetings and annual board retreats
Produce high quality concerts
● Support the contracted orchestral personnel manager, the volunteer LSO on Call/Chamber Players manager and the Music Director in the recruitment of musicians for each concert, chamber music, and fee engagement program
● Negotiate and execute annual legal contracts with New England Conservatory’s Jordan Hall (performance venue), Boston Latin School (rehearsal venue), and other production-related vendors
● Liaise with concert and rehearsal venues on equipment, setup, and related concert production issues
● Attend selected rehearsals (Monday evenings, Thursday evening of concert weeks), selected LSO on Call/Chamber Players performances, and all Orchestra performances (Saturday evenings)
● Maintain an ongoing and productive relationship with the Music Director regarding smooth concert production
● Utilizing PatronManager® CRM, manage ticket sales, including ticketing administration, credit card processing, VIP seating, and front of house
Lead development efforts to ensure financial security
● Manage all aspects of the donor cultivation process including identifying prospective donors, developing and executing ongoing cultivation and solicitation activities for each prospect, and utilizing PatronManager®, a Salesforce-based customer relationship management program, to manage and record giving.
● Lead and execute annual events and campaigns including annual appeal, orchestra membership fee solicitation, and major Gala event
● Write and submit all fundraising proposals, reports, compliance documents, renewals, and annual fund mailings
Ensure marketing and media campaigns advance the visibility of the LSO
● Produce, print, and mail marketing sales materials, including subscription brochures and concert postcards, etc.
● Write and issue media releases about the orchestra’s activities, and liaise with key media contacts on promotion
● Update the orchestra’s website
● Negotiate competitive pricing and manage year-round projects with marketing vendors such as graphic designer, mailing house, printers, etc.
● Manage part-time staff and volunteers to support efforts
Provide strong financial and legal management
● Prepare detailed annual income projections in cooperation with the Finance Committee and Treasurer for earned income from subscriptions, single ticket sales, fee engagements, chamber music performances, and other sources
● Prepare detailed annual operating budgets for approval and manage the orchestra to agreed budgets
● Manage the Orchestra’s monthly and daily financial affairs through Quickbooks Online, including accounts payable and receivable
● Manage organizational cash flows, payroll, and day-to-day cash handling
● Manage annual organizational compliance with federal, state, and local taxation and charitable requirements in cooperation with the Board and outside legal counsel
● Manage the preparation of annual financial statements with the Orchestra’s outside accounting firm
● Work with outside legal counsel to draft legal contracts and agreements for key organizational relationships
Lead Healing Arts of Music program and other community engagement efforts
● With the Board Community Engagement Committee, manage the selection process for Healing Art of Music program community partners and actively engage in long term planning for success of program
● Actively engage with community partners’ staff, board, and planning committees in the community partners’ utilization of an LSO concert as a special fundraising event
WHO YOU ARE AND WHAT YOU BRING
In order to be successful in this role, candidates must demonstrate the following:
● You are an advocate for the power of classical music and the mission of the LSO in bringing together the arts and medicine
● You have previous administrative experience in non-profit settings, including management and development experience
● You have a graduate degree in arts administration and/or previous work experience in the field
● You are dynamic, motivated, and enthusiastic about building a career in arts management
● You thrive on a small team where you have autonomy and independence
● You have strong interpersonal skills and can relate well to the orchestra’s medical practitioner members and supporters as well as to the orchestra’s community partner organizations
● You have strong communication skills and can relate well with individuals from diverse backgrounds
Ideal candidates may also demonstrate the following preferred qualifications:
● You have a track record of previous fundraising experience
COMPENSATION & TIMELINE
This position offers a competitive compensation package, including medical insurance reimbursement and some relocation reimbursement if applicable. Compensation will be commensurate with experience. The successful applicant will begin work in Boston during March or April 2019.
HOW TO APPLY
Interested candidates should electronically submit a cover letter, resume, writing sample/s and professional references in PDF form to Dr. Michael Barnett, Board Chair, at firstname.lastname@example.org. No hard copy applications, please. Applications will be reviewed on a rolling basis, and all applications will be acknowledged. This position is open until filled.
All expressions of interest and conversations will be held in the strictest confidence; references will not be contacted without the candidate’s permission.
Longwood Symphony Orchestra is a registered 501(c)(3) not for profit organization and an equal opportunity employer. Longwood Symphony provides equal opportunity for all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status, or any other basis prohibited by state or federal law. This policy also prohibits employees from harassing any other employees for any reason, including but not limited to rate, religion, sex, national origin, age, or disabled status.